A personal representative is responsible for filing certain tax returns for a decedent, and the decedent's estate. The personal representative, may be required to file: the final income tax return of the decedent and any returns not filed for preceding years, the U.S. Income Tax Return for Estates and Trusts, and the United States Estate Tax Return.

The filing requirements that apply to individuals will determine if a final income tax return is required for the decedent. Teletax Topic 351, Who Must File?, may help you.

Whether income must be included or deductions may be taken on the final return is determined by the method of accounting used by the decedent. Most individuals use the cash method. Under this method, the final return should show only the items of income that the decedent actually received, or had an unqualified right to receive, before death. Only the expenses the decedent paid before death should be deducted. If the decedent used the accrual method, see Publication 559, Survivors, Executors, and Administrators. Publication 538, Accounting Periods and Methods contains more information about the cash and accrual methods.

The final return should have the word "Deceased," the decedent's name, and the date of death written across the top of the return. Generally, the person who is filing a return for a decedent and claiming a refund must file Form 1310 along with a copy of the death certificate. However, if you are a surviving spouse filing a joint return, or a court appointed or certified personal representative, you do not need to file Form 1310. Court appointed or certified personal representatives must attach a copy of the certificate showing the appointment to the return.

If a personal representative has been appointed, that person must sign the return. If it is a joint return, the surviving spouse also must sign it as well.

If you are a surviving spouse filing a joint return and no personal representative has been appointed, you should sign the return and write in the signature area, "Filing as surviving spouse." If no personal representative has been appointed and there is no surviving spouse, see Publication 559.

If the gross income of the estate is $600 or more or if a beneficiary is a nonresident alien the fiduciary must file Form 104l, U.S. Income Tax Return for Estates and Trusts.

You may have to file Form 706, United States Estate (and Generation Skipping Transfer) Tax Return. Whether a Form 706 is required to be filed, depends on the value of the gross estate. A return is required for a deceased U.S. citizen or resident whose gross estate is more than $625,000 in 1998.

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