Revenue Ruling 2005-74 |
December 19, 2005 |
Employee Relocation Costs
Employee relocation costs. This ruling
addresses the tax treatment of costs an employer incurs in connection with
three different home purchase programs the employer may offer to employees
who are being relocated. Transactions under the three programs are analyzed
to determine whether, based on the benefits and burdens of ownership of an
employee's home, the transactions are treated for tax purposes as a sale of
the home by the employee to the employer followed by a separate sale by the
employer to a third party buyer, or as one sale by the employee to the third
party buyer facilitated by the employer.
Whether the transactions in the following situations are, for federal
tax purposes, a sale of a home by an employee to an employer through the employer’s
agent, a relocation management company, followed by a separate sale of that
home by the employer to a third party buyer, or one sale of the home from
the employee to the third party buyer facilitated by the employer through
the relocation management company.
Company X enters into a contract with Y,
a relocation management company, to provide relocation assistance, including
a home purchase program, to employees of X whom X is
relocating to new job sites. Under the contract, Y agrees
to act as X’s agent in purchasing at fair market
value the homes of employees who are being relocated and then selling the
homes to third party buyers. X is liable for all costs
incurred by Y in purchasing and selling the homes. X also
is liable for any losses incurred by Y on the sale of
any home, and is entitled to proceeds from the sale of a home in excess of
the costs of purchasing the home. In no event will X,
or Y as X’s agent, pay an
employee any amount representing gain on the subsequent sale of the employee’s
home to a third party buyer. X agrees to pay Y a
fee for performing these services on X’s behalf.
A is an employee of X that X is
relocating to another job site. Pursuant to the contract with X, Y offers
its services under the home purchase program to A. A chooses
to use Y’s services and selects two appraisers
from a list maintained by Y. Each appraiser prepares
an appraisal of A’s home, and the appraisals are
averaged to determine the fair market value price at which Y will
offer to purchase the home.
The purchase price for A’s home determined
under the appraisal process is $500x. Under a proposed
contract of sale, Y offers to purchase A’s
home for $500x. This offer remains open for 90 days.
If A accepts Y’s offer by
signing the contract of sale, the contract of sale requires A to
vacate the home and deliver possession to Y within a
specified period of time. If the amount of Y’s
offer is less than the outstanding balance on A’s
mortgage, the contract of sale requires A to pay the
difference to Y at or before the closing of the sale.
The contract of sale is not contingent or dependent in any way upon Y’s
entering into a sales agreement with a subsequent third party buyer, or any
other event associated with Y’s subsequent sale
of the home, such as the buyer’s qualification for financing or the
settlement date. Under the contract of sale, Y is unconditionally
obligated to pay the $500x purchase price and may assume,
take subject to, or otherwise become responsible for any outstanding mortgages,
liens, and encumbrances. The contract provides that Y becomes
unconditionally obligated for all maintenance, taxes, insurance, expenses,
risks, losses, and costs associated with the home as of the ”settlement
date,” that is, the later of the date of the contract of sale or the
date A vacates the home and turns possession over to Y.
If A fails to perform its obligations under the contract, Y may
obtain damages or specific performance as a remedy. After the settlement
date, Y holds itself out as the owner of the home to
the general public. Y deals with mortgage holders, insurance
companies, home maintenance companies, taxing jurisdictions, utility companies,
real estate brokers, and other third parties in its own name.
At closing, Y pays A the value
of the equity in the home ($500x purchase price minus
any mortgages, liens, or encumbrances assumed), plus any property tax prorations
and other customary allocations (such as homeowner association dues). Y pays
the settlement costs that are typically imposed on the buyer under local law.
A, as grantor, transfers the home to Y by
executing a deed to the property on which the name of the grantee is left
blank (a ”blank deed”). Y has the option
of inserting its own name as grantee and recording the deed, or inserting
the name of a third party buyer of the home from Y at
the time Y closes the sale of the home to the third party
buyer.
Y does not insert its name as grantee and does
not record the deed. Y manages and maintains the property
while listing the home for sale through a real estate broker that locates B,
a third party buyer. Y sells the home to B for
$490x. Y inserts B’s
name in the deed and conveys legal title to the home to B.
Pursuant to the contract between X and Y, X pays Y’s
fee and reimburses Y for any costs incurred and the $10x loss
on the sale of the home to B.
The facts are the same as in Situation 1 except
that the home purchase program provided for in X’s
contract with Y also affords an ”amended value
option” to employees that are being relocated. In addition to receiving
the appraised value offer from Y, an employee who exercises
the amended value option may list the home with a real estate broker to market
the home to other potential buyers. If the employee exercises the amended
value option, the employee must select the broker from a list of qualified
brokers maintained by Y. Any listing agreement entered
into by the employee must include an ”exclusion clause” that provides
that no commission is earned by or due to the broker unless a sale of the
home to a third party buyer closes, and that a sale of the home to Y terminates
the listing agreement without any commission being earned or due.
If a potential third party buyer makes an offer, the real estate broker
refers the offer to Y. If Y determines
that the offer is bona fide and exceeds Y’s
earlier offer based on the appraisals, Y amends the contract
of sale to match the third party buyer’s offer. If the employee accepts
the amended offer by signing the contract of sale, Y then
enters into a new listing agreement with a real estate broker, customarily
the broker previously selected by the employee, to market the home to a third
party buyer, who may or may not be the same potential buyer who made the previous
offer. The employee does not sign any contract, binder or other document
with a third party buyer, nor does the employee accept any down payment, deposit,
or earnest money from a third party buyer.
Y remits to X any proceeds
received on the sale of the home to a third party buyer in excess of the purchase
price paid to the employee for the home. In no event does Y or X transfer
any part of the excess amount to the employee.
If the sale of the home by Y to the third party
buyer does not close, the employee is not obligated under the contract of
sale to refund any portion of the purchase price to Y.
Nothing related to Y’s sale of the home to a third
party buyer affects the employee’s sale of the home to Y.
C is an employee of X whom X is
relocating to another job site. In addition to receiving an appraised value
offer from Y of $500x, C exercises
the amended value option and lists the home with a qualified real estate broker.
As a result of this listing, C obtains an offer for
$520x from a third party buyer, D,
and forwards the offer to Y. Y determines
that the $520x offer is bona fide and
amends its proposed contract of sale to match D’s
offer. C accepts Y’s offer
by signing the contract of sale at the amended price of $520x.
Y subsequently pays to C the
value of the equity in the home based on the purchase price of $520x.
Pursuant to the exclusion clause, C’s listing
agreement with the real estate broker is terminated without any commission
being earned or due. Y takes possession of the home
and, pursuant to the contract of sale, becomes unconditionally obligated for
all maintenance, taxes, insurance, expenses, risks, losses, and costs associated
with the home. C, as grantor, transfers the home to Y by
executing a blank deed to the property. Y leaves the
name of the grantee blank and does not record this deed.
Y enters into a new listing agreement with the
real estate broker and thereafter Y enters into a separate
sales agreement with D for $520x.
The sales agreement is made in Y’s name. C does
not sign any contract, binder or other document with D.
Y’s sale of the home to D closes.
At closing, D pays $520x to Y, Y inserts D’s name on the deed as grantee, and the deed is recorded in D’s
name.
The facts are the same as in Situation 2, except
that X instead enters into a contract with Z,
a relocation management company, to provide relocation assistance to employees
whom X is relocating to new job sites. Under the home
purchase program provided for in X’s contract with Z,
employees may select an ”amended value option” that has different
terms and conditions than the amended value option offered by Y as
described in Situation 2. Specifically, Z,
acting as X’s agent, is not required to offer a
higher, amended value for an employee’s home, based on an offer from
a prospective third party buyer located by the employee, unless and until Z enters
into a sales contract with that third party buyer. In addition, the employee
retains the right to approve or reject any offer or counter-offer made in
the course of negotiations between Z and the third party
buyer. Finally, the proceeds representing the higher amended value are distributed
to the employee, and not to X or Z,
only if and when the sale to the third party buyer closes.
E, an employee of X, receives
an appraised value offer from Z of $500x for E’s
home. E exercises Z’s amended
value option and locates a prospective purchaser, F,
who offers $510x for E’s home.
E informs Z of F’s
offer of $510x. Z, with E’s
approval, agrees that Z will accept F’s
offer and sell the home to F for $510x once Z purchases
the home from E. Z subsequently
enters into a contract to purchase the home from E for
$510x. Z closes on the purchase
of the home from E for $510x and
receives a blank deed signed by E, as grantor. At the
closing of the sale of the home to F, Z inserts F’s
name on the deed as grantee, and the deed is recorded in F’s
name. Z pays to E the value of
the equity in the home based on the $510x sales price.
Section 61(a) of the Internal Revenue Code provides that except as otherwise
provided in Subtitle A, gross income means all income from whatever source
derived, including (but not limited to) compensation for services, including
fees, commissions, fringe benefits, and similar items, and gains derived from
dealings in property. See generally §§ 1.61-1,
1.61-2, and 1.61-6 of the Income Tax Regulations.
Section 82 provides that except as provided in § 132(a)(6),
gross income includes (as compensation for services) any amount received or
accrued, directly or indirectly, by an individual as a payment for or reimbursement
of expenses of moving from one residence to another residence that is attributable
to employment or self-employment. See generally § 1.82-1.
Section 1001(a) provides that the gain from the sale or other disposition
of property shall be the excess of the amount realized therefrom over the
adjusted basis provided in § 1011 for determining gain, and the
loss shall be the excess of the adjusted basis provided in § 1011
for determining loss over the amount realized.
The examples in § 1.6045-4(r) illustrate the information reporting
rules in § 1.6045-4 for real estate transactions. Example (2)
in § 1.6045-4(r) describes a transaction in which an employee, C,
who is being transferred by his employer, accepts an offer to purchase C’s
home from Y, a corporation acting on behalf of the employer
to facilitate the relocation of transferred employees. C transfers
the home to Y for $250,000 by executing a deed to the
property in blank and giving Y a power of attorney to
dispose of the home. C also immediately vacates the
home, whereupon Y duly pays all costs associated with
the home and is entitled to all income from the home, including sales proceeds.
Shortly thereafter, Y sells the residence to D and
inserts D’s name in the deed previously executed
by C. Thus, neither Y nor the employer
ever becomes a record owner of the residence. C’s
transfer of the residence to Y is a sale of reportable
real estate as defined in § 1.6045-4(b)(2) and is subject to information
reporting under § 1.6045-4. However, information reporting of the
subsequent sale to D is not required because Y,
as a corporation, is a transferor that is exempt from information reporting
under § 1.6045-4(d)(1).
The issue is whether the transactions described in Situation
1, Situation 2, and Situation 3 involve
two separate sales of the home, a first sale from the employee to the employer
and a second sale from the employer to a third party buyer, or only one sale
from the employee to the third party buyer. A sale occurs for federal tax
purposes upon the transfer of the benefits and burdens of ownership. Whether
the benefits and burdens of ownership have been transferred is a question
of fact that must be ascertained from the intention of the parties as evidenced
by their written agreements read in the light of attending facts and circumstances.
See Grodt & McKay Realty, Inc. v. Commissioner,
77 T.C. 1221, 1237 (1981); see also Major Realty v. Commissioner,
749 F.2d 1483, 1486 (11th Cir. 1985).
Courts consider the following factors in determining whether the benefits
and burdens of ownership are transferred: (1) whether legal title passes;
(2) how the parties treat the transaction; (3) whether an equity was acquired
in the property; (4) whether the contract creates a present obligation on
the seller to execute and deliver a deed and a present obligation on the purchaser
to make payments; (5) whether the right of possession is vested in the purchaser;
(6) which party pays the property taxes; (7) which party bears the risk of
loss or damage to the property; and (8) which party receives the profits from
the operation and sale of the property. Grodt and McKay,
77 T.C. at 1237-1238.
Although the passage of legal title is a significant factor, it is not
determinative. Yelencsics v. Commissioner, 74 T.C. 1513,
1527 (1980); Deyoe v. Commissioner, 66 T.C. 904, 910
(1976). Thus, for federal tax purposes a sale occurs upon the transfer of
the benefits and burdens of ownership rather than upon the satisfaction of
the technical requirements for passage of legal title under state law. Derr
v. Commissioner, 77 T.C. 708, 723 (1981); Yelencsics,
74 T.C. at 1527. See also Rev. Rul. 72-252, 1972-1 C.B.
193 (sale occurs when the purchaser executes an unconditional contract to
purchase property, acquires possession, and assumes other burdens and privileges
of ownership, even if the deed to the property is delivered later). Consequently,
the execution of a contract to purchase real estate in the future generally
is not a realization event. See Rev. Rul. 69-93, 1969-1
C.B. 139.
In Amdahl Corp. v. Commissioner, 108 T.C. 507 (1997),
the court considered whether payments made by the taxpayer to relocation service
companies to assist in the disposition of homes of relocated employees were
deductible as ordinary expenses or as capital losses. The Internal Revenue
Service contended that the taxpayer acquired ownership of the employees’
homes, that the homes were capital assets when resold by the taxpayer, and
that the payments were deductible only as capital losses. The taxpayer argued
that the payments were a form of employee benefits deductible as ordinary
and necessary business expenses.
On the facts presented in Amdahl, the court agreed
with the taxpayer that it did not acquire ownership of the employees’
homes, and that the payments were deductible as ordinary expenses. The court
found that the most significant factors of the taxpayer’s relocation
service programs demonstrated that the employees retained the benefits and
burdens of ownership of the homes. In particular, the court emphasized that
the relocating employees retained legal title to their homes through the use
of blank deeds; that it was not the intent of the parties to transfer ownership
of the homes, as evidenced by the fact the taxpayer did not generally hold
itself out to the public as the purchaser or owner of the homes; that the
contracts of sale did not create present obligations on the relocation service
companies and the employees to effect a transfer of ownership of the homes;
and that the employees received the profits from the subsequent sales of the
homes by the taxpayer to third parties.
Pursuant to a benefits and burdens analysis of the transactions in Situation
1, there are two separate sales of the home. Under the contract
of sale between A and Y, A is
obligated to, and does, deliver a deed to the home to Y.
This delivery is accomplished whether A delivers to Y at
closing a deed with Y’s name inserted as grantee
or a blank deed. See § 1.6045-4(r), Example (2).
In Situation 1, the delivery of the deed by A to
convey ownership of the home to Y is accompanied by Y’s
corresponding obligation to pay the purchase price of the home to A.
On the settlement date, Y acquires all of A’s
interest and equity in the home.
A and Y treat the transaction
as a sale of the home from A to Y.
In this regard, the contract provides that A is selling,
and Y is buying, the home. After purchasing the home, Y deals
with mortgage holders, insurance companies, home maintenance companies, taxing
jurisdictions, utility companies, real estate brokers, and other members of
the public in its own name and as if it were the owner of the home. If any
sales agreement subsequently entered into by Y with a
third party buyer does not close, Y remains responsible
for all costs and risks attributable to ownership.
After settlement, Y has the sole right to possession
of the home. Y also agrees to pay real property and
other taxes with respect to the home. Y will sustain
any loss or benefit from any gain if the consideration to A (payments
and any assumed liabilities) is greater or less than the amount received by Y from
a sale to a third party buyer. Y has the risk of loss
due to casualty and is responsible for insuring the home and making any and
all necessary repairs to the home.
By virtue of the agreement between X and Y, Y is
acting as X’s agent. The application of the above
factors establishes that the benefits and burdens of ownership of the home
transfer from A to X, whether or
not a blank deed is sufficient under local law to transfer legal title to
the home to X. While the reason X acquires
the benefits and burdens of ownership of the home is to facilitate A’s
relocation, this motivation is not incompatible with concluding that X acquired
the property. See Rev. Ruls. 72-339, 1972-2 C.B. 31,
and 82-204, 1982-2 C.B. 192; § 1.6045-4(r), Example (2).
Thus, in Situation 1, A sells
the home to X for $500x. Any gain
on the sale of the home is realized by A under § 1001
and § 61(a)(3), and none of this amount constitutes taxable compensation
to A under § 61(a)(1). X,
acting through Y, separately sells the home to B for
$490x.
Applying the benefits and burdens analysis to the transactions in Situation
2, the fact that C exercises the amended value
option does not alter the conclusion that there are two separate sales of
the home. For the reasons discussed with respect to the sale of the home
from A to X in Situation
1, the benefits and burdens of ownership also transfer from C to X in
the sale of the home in Situation 2. Furthermore, the
sale of C’s home to X is not
contingent in any respect on X’s sale of the home
to D or any other third party buyer. X’s
agent, Y, is identified as the seller in the sales agreement
with D, and under no circumstances is C entitled
to any part of any gain realized if the consideration received by X on
the sale of the home to D exceeds the consideration paid
to C by X on the purchase of the
home.
Thus, in Situation 2, C sells
the home to X for $520x. Any gain
on the sale of the home is realized by C under § 1001
and § 61(a)(3), and none of this amount constitutes taxable compensation
to C under § 61(a)(1). X separately
sells the home to D for $520x.
However, applying the benefits and burdens analysis to the transactions
in Situation 3 yields a different result. In Situation
3 the amended value option offered under the contract between X and Z,
the relocation company acting as X’s agent, differs
significantly from the option described in Situation 2.
The sale of E’s home to Z,
acting for X, at the higher amended price is contingent
on Z entering into a contract at that price with F,
the third party buyer located by E. In addition, E retains
the right to approve any offer or counter-offer in any negotiations between Z and F.
Therefore, although X, through its agent Z,
is burdened with some costs in connection with the transaction, E effectively
retains the rights to negotiate the final contract and obtain the benefit
of a higher price for the property. See Amdahl, 108
T.C. at 523 (employer ”did not acquire beneficial ownership of the residences
of its relocating employees”).
Thus, in Situation 3 the transaction is, for federal
tax purposes, one sale of the home from E to F for
$510x, facilitated by X through
its agent Z. Any gain on the sale of the home is realized
by E under § 1001 and § 61(a)(3).
Any expenses paid by X, directly or through its agent Z,
with respect to the home, including maintenance costs, taxes, insurance, losses,
and other costs associated with the home would be considered paid on behalf
of E by virtue of E’s employment
with X. Consequently, any such amounts paid by X constitute
taxable compensation to E under § 61(a)(1).
The conclusions in this revenue ruling with respect to Situation
1 and Situation 2 apply to circumstances involving
substantially similar relocation service programs. The Service will follow
the Amdahl opinion in circumstances involving relocation
service programs that are substantially similar to the programs described
in that opinion, and in other circumstances, such as those described in Situation
3, which indicate that the benefits and burdens of ownership of
the employees’ homes are not transferred to the employer. Consistent
with the holdings in Situation 1 and Situation
2, the use of a blank deed will not, by itself, cause a program
to be treated as substantially similar to the programs described in Amdahl.
The transactions in Situation 1 and Situation
2 are, for federal tax purposes, sales of a home by an employee
to an employer through the employer’s agent, a relocation management
company, followed by a separate sale of that home by the employer to a third
party buyer. The transaction in Situation 3 is, for
federal tax purposes, one sale of a home by an employee to a third party buyer
facilitated by the employer through the relocation management company.
The principal author of this revenue ruling is Edward C. Schwartz of
the Office of Associate Chief Counsel (Income Tax and Accounting). For further
information regarding this revenue ruling, contact Mr. Schwartz at (202) 622-4960
(not a toll-free call).
Internal Revenue Bulletin 2005-51
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